Summer Staff Positions

The CA has a variety of job duties throughout the summer (including but not limited to):

• Administrative tasks– preparing name tags, preparing keys, preparing door tags, completing paperwork, making copies, completing on call logs, writing information reports, distributing pertinent information to guests.
• Facility tasks– room set up, room take down, trash disposal, suite inspections, entering work order requests, linen collection, linen sorting, and laundry cleaning and folding.
• Operation tasks– weekly desks shifts (between 9 a.m.-6 p.m.), check-ins, check-outs, weekly & some weekend on call shifts (6 p.m. – 9 a.m.), and rounds in the hall.
• Customer service tasks– answering general questions, troubleshooting issues, conducting tours, following up with customers, and providing excellent customer service overall.
• Safety and risk management tasks– initiating emergency protocols, reporting all issues and concerns, referrals to appropriate parties, and knowledge of risks to minors on campus policies.

Benefits

• $333 monthly stipend (half months will be prorated).
• Furnished one-bedroom suite in a University Commons Residence Hall.
• Limited meal plan.
• The ability to take summer classes. (But it is not a requirement to take summer classes.)

Conference Assistants:

1. Must be a UT Dallas student during the spring 2025 academic semester.
2. Must possess and maintain a 2.5 cumulative GPA at the time of application.
3. Must attend all staff meetings & training sessions and complete required online training.
4. Must work an average of 6 hours per week at the front desk between the hours of 9 a.m.-6 p.m. (Final hours are dependent on building usage.)
5. Must be available for assigned weeknight and weekend desk and on call shifts.
6. Must be available for assigned check-in and check-out times.
7. Will document policy violations or any concerns and report them to their supervisor immediately.
8. Enforce campus policies and emergency procedures. (Training is provided.)
9. Provide excellent customer service in a pleasant and helpful manner.
10. Assist guests with additional needs as determined by professional staff.
11. Other duties as assigned.

Terms and Conditions of Employment

• Employment Period:
  • May 17: Start date for any Conference Assistant who is a Peer Advisor in Spring 2025.
  • May 21: Start date for any Conference Assistant who is not a Peer Advisor in Spring 2025.
  • Aug. 10 (Estimated): End date is two days before PA training for any Conference Assistant who will be a Peer Advisor in Fall 2025.
  • Aug. 15: End date for any Conference Assistant who will not be a Peer Advisor in Fall 2025.
• CAs are not required to be enrolled during the summer session but may not enroll in more than one class during a 5-week session or two classes during the 11-week session.
• Outside employment and internships must be approved by the supervisor and are not guaranteed. A maximum of 20 hours per week will be reviewed with consideration for academic schedule and CA obligations.
• CAs must be available to work daily assigned shifts between 9 a.m. until 6 p.m. assigned nightly desk shifts and on calls beginning at 6 p.m. Nightly outside time commitments or classes that meet every night, Monday-Thursday, are not conducive to the CA work schedule.
• CA must spend every night in the hall while there is a group in the building unless they receive approval from their supervisor. CAs will not be granted an extended period of vacation away from the building over the summer.
• CAs are not permitted to have non-staff visitors outside of the rotunda area while minors are living in their wing of the building.
• CAs must pass a criminal background check and complete Campus Program for Minors training.
• As a representative of Residential Camp & Conference Services and UT Dallas, the CA must follow all Housing and University policies.

Timeline

• Attend one mandatory Conference Assistant Interest Session. Returning CAs do not need to attend an interest session.
  • Monday, Feb. 3 | 10-11 p.m. | UC Peer Advisors only (at staff meeting)
  • Thursday, Feb. 6 | 2-3 p.m. | Helix Hall 1.001 Classroom
  • Friday, Feb. 10 | 11 a.m.-Noon | Virtual
  • Wednesday, Feb. 12 | 4-5 p.m. | Sirius Hall Classroom 1.001
  • Monday, Feb. 17 | 3-4 p.m. | Vega Hall Classroom 1.001
  • Tuesday, Feb. 18 | 4-5 p.m. | Capella Hall MPR 2.002
• Feb. 10: Applications available
• Feb. 24: Applications are due before 5 p.m.
• Feb. 26- Mar. 12: Interviews period
• Mar. 18: Decision emails sent
• Mar. 26: Decision response due to RCCS
• Apr. 22: Staff meeting at 10 p.m.
• May 21-23: MANDATORY training
• May 26: First interns arrive

Residential Camps & Conference Services employs student staff in this role to assist in a great experience for our summer guests.