Summer Staff Positions

The CA has a variety of job duties throughout the summer (including but not limited to):

• Administrative tasks– preparing name tags, preparing keys, preparing door tags completing paperwork, making copies, completing on call logs, writing information reports, distributing pertinent information to guests.
• Facility tasks– room set up, room take down, trash disposal, suite inspections, entering work order requests, linen collection, linen sorting, and laundry cleaning and folding.
• Operation tasks– weekly desks shifts (between 9 a.m.–6 p.m.), check ins, check outs, weekly on call duty, some weekend on call duty, and rounds in the hall.
• Customer service tasks– answering general questions, troubleshooting issues, conducting tours, following up with customers, and providing overall excellent customer service.
• Safety and risk management tasks– initiating emergency protocols, reporting all issues and concerns, referrals to appropriate parties, and knowledgeable of risks to minors on campus policies.

Benefits

• $333 monthly stipend (half months will be prorated).
• Furnished PA room in a University Commons Residence Hall.
• Limited meal plan provided.
• Ability to take summer classes.

Requirements

1. Must be a UT Dallas student during the current spring academic semester.
2. Must possess and maintain a 2.5 cumulative GPA at the time of application.
3. Must attend all staff meetings and training sessions, and complete required online training.
4. Must work 6 hours per week at the front desk between the hours of 9 a.m.-6 p.m.
5. Must be available for assigned weeknight and weekend desk and on call shifts.
6. Must be available for assigned check in and check out times.
7. Document policy violations or any concerns and report them to their supervisor immediately.
8. Be knowledgeable of campus policies as well as emergency procedures.
9. Provide excellent customer service in a pleasant and helpful manner.
10. Assist guests with additional needs as determined by professional Residential Life staff.
11. Other duties as assigned.

Terms and Conditions of Employment

• Estimated Employment Period:
  • May 13: Start date for any Conference Assistant who is a Peer Advisor in Spring 2024
  • May 21: Start date for any Conference Assistant who is not a Peer Advisor in Spring 2024
  • Aug 1: End date for any Conference Assistant who will be a Peer Advisor in Fall 2024
  • Aug. 10: End date for any Conference Assistant who will not be a Peer Advisor in Fall 2024
• CAs are not required to be enrolled during the summer session, but may not enroll in more than one class during a 5-week session or two classes during the 11-week session.
• Outside employment and internships must be approved by the supervisor and is not guaranteed. A maximum of 20 hours per week will be considered. Your academic schedule and availability will be taken into account in the consideration. You must be available for all of your CA obligations. Other on-campus employment is not allowed.
• CAs must be available to work assigned nightly desk shifts and on calls beginning at 6 p.m. Nightly outside time commitments or classes that meet every night, Monday-Thursday, are not conducive to the CA work schedule.
• CA must spend every night in the hall unless approved by their supervisor. CAs will not be granted an extended period of vacation away from the building over the summer.
• CAs are not permitted to have non-staff visitors in their suite while minors are living in their wing of the building.
• CAs must pass a criminal background check and complete Campus Program for Minors training.
• As a representative of Residential Camp & Conference Services and UT Dallas, the CA must follow all housing and university policies.

Timeline

• Attend one mandatory Conference Assistant Interest Session. Returning CAs do not need to attend an interest session.
  • Wednesday, Jan. 24 | 11 a.m. – Noon | Sirius Hall Classroom (RHS 1.001)
  • Friday, Jan. 26 | 2-3 p.m. | Virtual
  • Thursday, Feb. 1 | 1-2 p.m. | Helix Hall Classroom (RHSW 1.001)
  • Friday, Feb. 9 | 11 a.m. – Noon | Capella Hall Classroom (RHN 1.001)
  • Monday, Feb. 12 (9-10 a.m.) | Andromeda Hall MPR (RHW 2.401)
• Feb. 1: Applications Available
• Feb. 13: Applications due by 5 p.m.
• Feb 15: Interviews begin
• Mar. 6: Decision emails sent
• Mar. 15: Decision response due back to RCCS
• Apr. 24: Staff meeting at 10 p.m.
• May 21-26: MANDATORY training
• June 1: First groups arrive

Residential Camps & Conference Services employs student staff in this role to assist in a great experience for our summer guests.